Automated Event Production Planning Meeting Notes
Event production involves countless planning meetings with vendors, venues, and team members, making it challenging to track every detail, deadline, and requirement. Fonnos automatically captures, transcribes, and organizes your event planning sessions—extracting vendor commitments, timeline changes, and action items so you can focus on creating memorable experiences, not managing notes.
Essential Features for Event Teams
Discover tools designed to streamline event production workflows and improve team coordination.
Query Event Planning Details
Ask questions about production meetings to quickly retrieve vendor commitments, timelines, or event requirements.
What time does the AV team need to arrive?
The AV team needs to arrive 2 hours before the event start, with sound check moved to 3 PM instead of 4 PM.
How many guests are confirmed for the gala?
Final guest count is confirmed at 350 attendees with last-minute RSVP adjustments.
What timeline changes were made?
Sound check was moved from 4 PM to 3 PM, and cocktail hour was extended by 30 minutes per client request.
When does the security team arrive?
Security team arrives at 2 PM, before the AV setup begins at 3 PM.
Event Production Summaries
Get comprehensive summaries that capture vendor agreements, timeline updates, and production requirements.
Summary
Today's production planning meeting covered final preparations for the corporate annual gala, with key updates from catering, AV, and decoration vendors. The catering team confirmed menu adjustments for dietary restrictions, while AV confirmed equipment delivery two hours before event start. Decoration setup will begin at 8 AM on event day. Critical timeline changes include moving sound check from 4 PM to 3 PM and extending cocktail hour by 30 minutes per client request. Vendor responsibilities were clarified: security arrives at 2 PM, photographer starts at 5:30 PM, and entertainment load-in begins at 1 PM. Final guest count confirmed at 350 attendees with last-minute RSVP adjustments.
Track Production Tasks Automatically
Never miss vendor deadlines, setup requirements, or production milestones.
Action Items
- Confirm Final Guest Count with CateringDue: May 29, 2025
Provide updated attendee count of 350 to catering team for final meal preparation.
- Coordinate AV Equipment DeliveryDue: May 30, 2025
Ensure AV team arrives 2 hours before event start for equipment setup and testing.
- Update Timeline for All Vendors
Send revised schedule with moved sound check time and extended cocktail hour to all vendors.
- Brief Security Team on Event LayoutDue: May 30, 2025
Provide venue layout and guest flow information to security team before their 2 PM arrival.
Detailed Production Meeting Transcripts
Review complete planning conversations with timestamps to capture vendor commitments and production details.
Transcription
Event Production Benefits
Enhance event planning efficiency with comprehensive meeting documentation and vendor coordination tracking.
Capture Every Vendor Detail Automatically
Track Timeline Changes and Deadlines
Organize Client Requirements and Preferences
Coordinate Team Responsibilities Efficiently
Focus on Event Excellence Over Documentation
Fonnos is Different
Unlike other tools that join your meetings as intrusive bots, Fonnos works discreetly by recording only your screen. No interruptions, no privacy concerns, no awkward "bot joined the meeting" moments.
No Intrusive Bots
Fonnos never joins your meetings as a bot. Your conversations remain private and natural.
Screen Recording Only
We only record what's on your screen, ensuring maximum privacy for all participants.
Seamless Integration
Works with any video conferencing platform without requiring special permissions or installations.
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How It Works
Get started in minutes and transform how your team collaborates
Record Planning Meetings Seamlessly
Capture vendor calls, team meetings, and client sessions on any platform without setup requirements.
Receive Instant Event Summaries
Get structured summaries highlighting vendor commitments, timeline updates, and production requirements.
Extract Tasks and Deadlines Automatically
Automatically identify production tasks, vendor deliverables, and critical deadlines without manual tracking.
Built for Event Professionals
Perfect for event planners, production managers, venue coordinators, and event management teams.
Ready to Streamline Your Event Planning?
Join event professionals using Fonnos to organize complex productions and deliver flawless events.
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